Health & Safety Hub

 

We’re excited that you’re planning on joining us at the 2026 Vincent E. Best Mid-Year Assembly & Grand Master’s Ball. These events will take place at the Hilton Albany located at 40 Lodge Street in Albany, NY.  The health and safety of our Officers, Members and guest are of the utmost importance to us. So we’ve taken steps to ensure that your experience is both safe and memorable.

Before you can register for the events and purchase tickets, it is required that you agree to the following Waiver.

Attendee Medical Liability Waiver & Assumption of Risk

  • Attendee assumes all risks and accepts sole responsibility for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that attendee may experience or incur in connection with attending the 2026 Vincent E. Best Mid-Year Assembly & Grand Master’s Ball (MIDYEAR 2026). Attendee hereby releases, covenants not to sue, discharges, and holds harmless THE MOST WORSHIPFUL PRINCE HALL GRAND LODGE OF THE STATE OF NY (MWPHGLNY), its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs, or expenses of any kind arising out of or relating thereto. 

  • Specifically relating to the global COVID-19 pandemic, attendee acknowledges the highly contagious nature of COVID-19 and voluntarily assumes the risk of exposure or infection by attending the MIDYEAR 2026, and that such exposure or infection may result in personal injury, illness, disability, and/or death to attendee. Attendee understands that the risk of becoming exposed to or infected by COVID-19 at the MIDYEAR 2026 may result from the actions, omissions, or negligence of others who may attend the event or their families, colleagues, or others with whom they may have contact. Accordingly, attendee understands and agrees that this release includes any claims based on the actions, omissions, or negligence of MWPHGLNY, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in the MIDYEAR 2026. 

  • In addition to all other rules and regulations relating to the attendee’s attendance at the MIDYEAR 2026, attendee agrees to comply with all COVID-related procedures that may be implemented by MWPHGLNY and HILTON ALBANY, including, but not limited to, mask-wearing and social distancing requirements and restrictions on certain activities that carry higher COVID-related risk, in order to protect as much as possible the health and safety of all MIDYEAR 2026 attendees. 

  • In the event an attendee requires assistance from the Prince Hall Medical Foundation Medic Team (MEDIC TEAM) or EMS due to any illness, including but not limited to personal injury, loss of consciousness, or a medical emergency requiring treatment, diagnostic procedures, or monitoring, a MEDIC TEAM member or doctor will determine if the attendee is fit to return to the event space and/or event activities.  Therefore,

I, on behalf of myself, my heirs, and any personal representatives, hereby release and agree to hold harmless the Most Worshipful Prince Hall Grand Lodge of the State of New York together with all members, agents and employees, from any and all causes of action, claims, demands, damages, costs, expenses and compensation for damage or loss to myself and/or property, including but not limited to, bodily injury, illness, death, or medical treatment, that may be caused by any act, or failure to act or that may otherwise arise in any way as a result of, and in connection with the Coronavirus/COVID or any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that attendee may experience or incur in connection with attending the 2026 Vincent E. Best Mid-Year Assembly & Grand Master’s Ball (MIDYEAR 2026).