Health & Safety Hub

We’re excited that you’re planning on joining us at the 2022 Vincent E. Best Mid-Year Assembly & Grand Master’s Ball. These events will take place at the Albany Hilton Hotel located at 40 Lodge Street in Albany, NY.  The health and safety of our Officers, Members and guest are of the utmost importance to us. So we’ve taken steps to ensure that your experience is both safe and memorable.

Before you arrive, there are a few things you’ll need to know. This information describes what you need to know to pick up your badge and gain access to the Mid-Year Assembly & Grand Master’s Ball venues. This is a simple three step process.

1 – Register for the event.

Go to the Prince Hall Grand Lodge of NY website (www.princehallny.org/midyear) and complete the registration for the Mid-Year Assembly, and/or purchase tickets for the Grand Master’s Ball.  Individual registrants can use a debit or credit card to complete the transaction.  Lodges and Chapters can register their members and pay using a Lodge or Chapter check.  When your payment has been processed, you will receive an email that contains a QR code that you will need to present when you arrive onsite.  Each registrant will receive a unique QR code for the event they have registered for.

2 – Validate your COVID-19 vaccination status.

After you register online for the Mid-Year Assembly and/or purchase tickets to the Grand Master’s Ball, you will receive a separate email that will provide instruction on how you can go to the Mid-Year website and click the link to enroll in CrowdPass at no cost. You’ll be able to provide vaccination information and upload a photo of your CDC issued vaccination record card.

Once accepted, you’ll receive a confirmation email containing a QR code that will give you clearance to attend the event(s) you registered for.  Be prepared to present this CrowdPass QR code, along with a valid ID, upon arriving on premises by either printing it or showing it on your phone.  You will not be allowed to proceed to check in or participate in events at the venue if you do not complete this step. CrowdPass is an independent third party organization who will manage the vaccination credentialing process.

3 – Receive your event wristband.

After your vaccination has been validated upon your arrival and preliminary check-in, you will receive a wrist band that must be worn at all time while you are on premises.  You may then proceed to pick up your badge at the Registration table. Once you’ve received your badge you’ll be able to move freely about the venue and attend Mid-Year events.

We look forward to seeing you in Albany.